JETAA Canberra ? Committee Meeting
Held: Sunday 18th May 2008
Location: Nicole Lawes' House
Time: Start 3:00pm, End 5:30pm
Next Meeting: Sunday 6 th July 2008
Location: Aler Locus' House
Time: 3:00pm
Present: Ewan Morris, Jade Carson , Aler Locus, Nicole Lawes, Rachel Rawlings, Murray Woodford, Amanda West, Ailsa Lian, Andrea Rogers, Keith Parker
Apologies: Vanessa Hegarty, Joanne Wong, Megan Vidgen
Position Reports
- President: Continue to support JET awareness; raise funds; new trip
- VP / Secretary: Taking minutes and learning the position
- Treasurer: 1 st May 2008 $14,247.05, plus $2,298.85, totaling $16,545.90 to come for 2007-08 GIA in account. Need to pay Register General fees and list of Yearly Events
- Social Coordinator:
- Candle Fest will be in September or October, Vanessa will attend meetings
- O-Shaberikai is next week Wednesday 28 th May 2008, JALTs are welcome
- Trivia Night is hoping to raise $300-400 at PJ O'Reilleys
- Trips are planned to Sydney and possibly Young for cherry picking
- Newsletter / Webmaster: Drop newsletter and make website better
- Use $120 per quarter from Embassy for the website awaiting Embassy approval on this
- Articles, JALT Essays will be taken from the Yahoo Group and put online
- Include Committee member profiles: photo and background
- Where are you from?
- Where were you in Japan ?
- What's your role?
- What do you want to do with your role?
- Website can support Japanese text, and put links to learn Japanese, Japanese news streams, YouTube movies of interest and an Australian Dollar to Japanese Yen conversion tool
- Put weekly email on the website
- Aler to create Facebook group
- Orientation Coordinator: Arrange 2 or 3 times to meet new JETs
- Cultural Evening with kimonos, tea ceremony, Sumo, festivals, food
- Need help to teach Japanese and self introductions
- Lucy has orientation materials from previous years
- Keith gave a manual previously used for Departing JETs
Up Coming Events
- JALT Buddies:
- Making contact at the moment
- Invite and encourage them to attend the next O-Shaberikai
- Movie Night: Sunday 30 th May at Murray 's house
- Murray to invite the Shinkis, Mrs Harada and Mr Miyazaki
- Jade, Rachel and Amanda have put in their apologies for the event
- ANU Film Group:
- Wednesday 4 th June Naucisa Valley of the Winds
- 12 spots available
- Orientation for Departing JETs
- Q&A Session at Japanese Embassy 26 th June 2008
- Suggestion made for a Meet & Greet 18 th June at Ailsa's UniLodge, still to be advised
- Trivia Night: Monday 21 st July at PJ O'Reilleys around 7:30pm
- Set up a meeting next week with Subcommittee
- About 3 meetings required to finalise questions
- Sydney Trip: Weekend of 6 th to 7 th September 2008
- Invite Sydney JETAA and CLAIR members
- Dinner at Japanese restaurant or Izakaya along Dickson Street
- Karaoke World
- One night in hotel
- JETAA Canberra will pay accommodation, dinner and karaoke for JALTs
- Pay 50% the cost for JETAA members
- No subsidy for non-members, but welcome to come along
- Korean Bath House on Sunday
- Hanami at Floriade: 12 th September Picnic at Nara Koen Details TBD
- Candle Fest: Need to set a date
- JALTs can help
- Consider a ticket system for dealing with cash
- Water supply issue: Who's responsible to ensure there's enough water?
- Invite Sydney JETAA and put them up
- Young Trip: Day Trip for Wine Tasting and Cherry Picking around November
- Multi Cultural Festival: Plan for a date in early February
- Only group to represent Japan last year
- Cans, not bottles of beer will be permitted ? to be confirmed
- Need more people throughout the day
Other Business
- Bank Account Signatories: Murray, Lucy, Andrea; Ailsa to be signed on
- Incorporation ACT responsibility
- Lanyon High Scholarship Donation:
- Christie will be taking 13 students to Japan and has requested an amount of $100 or $200 per student
- Discussion as to how to what amount will be given and on what grounds we are donating this money
- Community based outreach
- JET Program promotion
- Have the kids write about their experiences for the website and help at Candle Fest
- Voting on the following amounts for donation: $1,000 (1 vote); $1,300 (2 votes); $1,500 (6 votes)
- JETAA Canberra will donate $1,500 to Lanyon High School 's Japan Excursion
- Possibilities for future endorsements may include special fundraisers
- Oceania Regional Conference:
- Dates changed due to Melbourne Cup
- Suggestions are for 10-12 October or 14-16 November
- JETAA Canberra will send two people ? a recent returnee and a committee member
- Transport, meals and accommodation will be covered
- T Shirts: Aler will design a graphic, Ewan will ask his Mum about printing
- JETAA Promotional Competition:
- Competition to design a logo to be put on T Shirts, Pins and Ties
- Possibility of making one common logo for all JETAAs in Australia using the Sakura logo
- Chapter Report: Due 15 th July, Andrea will write the report concerning our network and our activities. A template will be sent out
- Embassy of Japan Job Offer: Information and Cultural Officer, Details have been sent out to members via the Weekly Email